Overview of our key programs of work

Government Services undertakes many different programs of work including:

  • Advice
  • Compliance testing
  • Online training
  • Policy development
  • Retention and Disposal Authority development
  • Standards development
  • Transfer of digital and hardcopy records to the Archive.

Three program areas that have intensive client involvement are reported upon below as job workflow dashboards. These dashboards outline the key stages of various projects currently underway.
 

Digital Transfers Program

Permanent electronic records are transferred into PROV’s Digital Archive. Listed below are digital transfers currently underway.

 

Project Stages

1.    Transfer Proposal Submitted: The required form has been prepared by the agency and submitted to PROV.
2.    Record Series Identified: The required documentation has been prepared by the agency and submitted to PROV.
3.    VEO Metadata Mapping: Metadata requirements have been finalised.
4.    Access Arrangement Finalised: The Public Records Act requirements have been completed and access authorities have been received by PROV.
5.    VEOs Ingested – Project Closed: VEOs have been ingested into the Digital Archive, archival documentation has been published and the job is now closed.

 

Physical Transfers Program

Permanent hardcopy records are transferred to the Victorian Archives Centre under the custody of PROV. Listed below are physical transfers currently underway and some transfers which have recently been completed.

 

Project Stages

1.    Job Registered: Project is on the jobs register and has been allocated.
2.    Submit Proposal: All required documentation has been prepared and submitted by the agency to PROV.
3.    Identify and Describe Series: Documentation has been validated and approved by PROV.
4.    Finalise Access Arrangements: The Public Records Act requirements have been completed.
5.    Deliver Records to PROV: Records have moved into PROV custody.
6.    Project Close: Transfer has been finalised, the job is now closed.

 

RDA Program

The RDA Program is managed by Government Services  in conjunction with agencies, stakeholders and PRAC. Listed below are RDAs currently in development.

 

Project Stages

1.    Project Registered: Project is on the jobs register and has been allocated.
2.    Project Scope Approved: Plan has been approved by the Public Records Advisory Council (PRAC).
3.    RDA Drafted: Includes research and documenting of functions, draft disposal classes and justifications for appraisal decisions.  
4.    RDA Endorsed: Stakeholder engagement (including PRAC) and RDA development completed.
5.    RDA Issued and Published: The Keeper of Public Records has approved the RDA and it has been published.